Save Time and Money with a Quotation Templates

Have you been searching for the perfect quotation template for your product or service-based business? Did you know there are literally hundreds of these templates online, some at no cost to you whatsoever?

There can be no question that the popularity of the Internet has changed the way information is gathered, and it’s no different when it comes to the availability of all sorts of business forms and documents. In this article, we will briefly explain what a quotation form is and show you what items should always be included in your online form if you want your template to be comprehensive.

What Is a Quotation?

A quotation, commonly called a “quote,” is a formal document giving an individual, business, or organization an offer for a product or service. Sometimes these formal quotations are the result of a previous request for quotation (RFQ), and while quotations can be given verbally and still be legally binding, the more popular forms of quotations are those which are in writing.

When giving a quotation for a specific product or service, it is vital that you use language that describes said product or service in detail. You should also include a time frame as to how long the quotation you are offering will be valid. Failure to do so may mean you are legally bound to honor the quotation indefinitely.

The Quotation Template

When choosing a quotation template, or when developing one on your own, keep in mind that this may be the beginning of a long relationship between you and the buyer. Therefore, it’s important that your document is clear and professional, as the quotation you submit will be representative of your company. Most quotations templates should include:

• Your company’s name, address, and other contact information. You can also include a company logo to make your quotation really stand out.

• The buyer’s name, address, and other pertinent contact information. Note: If you are submitting a quotation to another business or organization you should include both the name of the company and the contact person representing the company.

• Full description of product or service. Here you should be very specific, and if your quote is for a specific part, always include the part number on the quotation form.

• Quantity. Always include the exact quantity for all products being quoted.

• Warranty period (if applicable). If the product you are offering will include a full or limited warranty, it should be clearly stated on the quotation form.

• Buyer’s delivery address. This is sort of a no-brainer. Always include the delivery address where the products will be shipped.

• Terms of payment. Here you will list the accepted forms of payment and the timeline for receiving those payments.

• Validity timeframe. As mentioned earlier in the article, always include a validity time for your quotation. This can possibly save you from a lot of problems down the road.

A quotation done properly can be the difference in whether or not you receive a buyer’s business. Therefore, whether you decide to develop your own quotation form or borrow a quotation template, be sure it’s professional and includes, at minimum, all of the above-listed items.

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